The average person will have multiple meetings per week and, whilst the purpose of the meetings will vary from catch ups to planning and targets, one goal remains the same: productivity. When you’re pausing the work of many staff to call a meeting, you need to be sure that you’re getting something out of it. Here are some tips for a productive meeting!
Start on Time
Often, the most regular of office meetings will happen at a certain time every week, so why wait for latecomers? Ensure that everybody knows what time the meeting will start and start, wasting no time waiting for (and reinforcing the behaviour of) latecomers. Additionally, when going to a meeting, set off with enough time and be there a little earlier to catch your breath.
Have an agenda
We stress that the agenda should be flexible enough for avid communication and be open to suggestions, but a meeting without an agenda at all is a sure way of wasting time. With an agenda, staff know what to think about beforehand and what to bring to the table and goals can be set and discussed. Without an agenda, there is no led discussion and ensuring that tasks are done falls by the wayside.
Think of a meeting as the pep talk before a football game. There is a united team, a strategy to win, people in their place, working towards a common goal (pun unintended). Every meeting should discuss strategy, everyone should know their duties and everyone should leave the meeting with a renewed sense of support from their manager and their team, and excitement at reaching their goals. Ending a meeting on the discussion of goals to be achieved by the following meeting will (hopefully) ensure that everyone goes away to make those goals a reality!
With these three simple tips, every meeting can be a productive and upbeat one!
Tell us about your most productive meeting in the comments!