The events industry is preparing for the most festive time of the year. If you haven’t already made the necessary arrangements for the office Christmas party then you might be wondering how to ensure a perfect event. The best advice an event planner can give is organisation and knowing what to expect is a big part of that. Here’s what to ask of your Christmas party venue.
The logistics of your potential Christmas party venue will affect every element of your event. Ask about the size of the venue, is it accessible? Does it have a stage or entertainment area, is there lighting and sound equipment that you could use? Does it come at an extra fee? Ask the venue for its capacity in its variations. Whether you envision a stand up event of mingling and dancing or a sit down event, such as a meal, will affect the layout of the venue so be realistic about the space that you need.
Whether a sit down meal or a stand up event, you will require catering. Make sure you know what your options are. Does the venue have their own contacts for catering? Do they allow external catering and if so what facilities can they use to set up and keep things cool? If you’re using the venue’s own catering, request a look at the menu and see if it meets the requirements of your guests. If you have particular ideas of the timing of your event, be sure to work out the logistics of being served.
You will, of course, want some entertainment at your Christmas party event. Ask the venue if they have any recommendations of people they have previously worked with, who will know the space well. Alternatively, if you have something else in mind, you will need to be the middle man of communication. Ensure you understand exactly what your entertainer needs and ask the venue whether there is access to the equipment required. When confirming the layout of the event, remember to keep space aside for the entertainment or even choose the space when visiting the venue.
With these questions asked, you should have a clear understanding of what to expect from a venue, helping you choose the right one for the event and ensuring all factors have been thought through and well organised.
If you require assistance and advice in finding the right venue for your Christmas party or would like us to organise the full event, get in touch on 020 7274 4865 and we will be happy to oblige!